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Chapter Bylaws
Alpha Omega XiChapter Bylaws We, the ______Alpha Omega Xi_________ Chapter of the American Criminal Justice Association - Lambda Alpha Epsilon, accept the Grand Chapter’s Bylaws, in total, and make certain additions hereafter listed to be made applicable for our subordinate chapter. Article I: Name 1. This organization shall be known as the ___Alpha Omega Xi__ Chapter of the American Criminal Justice Association - Lambda Alpha Epsilon. Article II: Objectives A. Objectives of the chapter shall be to: 1. Improve the Criminal Justice System through educational activities.2. Encourage the establishment and expansion of higher education and professional training in criminal justice. 3. Provide a unified voice for students of the School of Criminal Justice at AIU - Dunwoody.4. Promote high standards of ethical conduct, and higher education within the criminal justice field.5. To help, mentor, tutor, and counsel any student at AIU-Dunwoody in the Criminal Justice Program and to provide a foundation to assist those students to achieve their goal of receiving their degree in criminal justice.6. Promote enrollment for the Criminal Justice Program at AIU Dunwoody by holding seminars, speaking to recent and future high school graduates, and distributing information to the general public. Article III: Membership A. Qualification for Membership 1. Membership in the chapter shall be composed of persons who are currently enrolled in the Criminal Justice Program at AIU-Dunwoody at the time of their application for membership.2. No person shall be considered for membership whose occupation or activities are inconsistent with the aims and purposes of the American Criminal Justice Association - Lambda Alpha Epsilon, or the local chapter, Alpha Omega Xi.3. Any person convicted of a felony may be considered five (5) years after the expiration of sentence and must receive approval of their Regional President plus two-thirds vote of the Executive Board.4. No person will be considered for membership who has attendance issues at AIU - Dunwoody.5. An agreement must be signed by all members stating that at any time during their membership, from the application process forward, if the member reaches academic warning status at AIU - Dunwoody, it is MANDATORY that they enter a tutoring class either internally within the chapter or externally through the learning center at AIU. B. Application for Membership 1. Applications for membership shall be completed and presented to the secretary of Alpha Omega Xi. Upon endorsement by the chapter and/or chapter officers, the application and the necessary feels shall be forwarded to the Executive Secretary of the Grand Chapter along with the necessary fees.2. No applicant shall be denied membership in Alpha Omega Xi for reasons of race, creed, color, sex, religion, national origin, or physical disability. C. Time of Membership 1. An applicant is not officially considered a member until they have received their membership card and certificate from the American Criminal Justice Association - Lambda Alpha Epsilon.2. Membership duration is one year and must be renewed annually. D. Transfer of Membership 1. A member in any chapter or a Member-At-Large in any region, and against whom no charges are pending, who desires to affiliate with Alpha Omega Xi, must file an application for membership with the chapter. Upon approval, the application will be forwarded to the Executive Secretary.2. Members desiring acceptance into the Alpha Omega Xi Chapter must also submit in writing a letter stating the reason for the transfer of membership.3. Any member wishing to disassociate from the Alpha Omega Xi Chapter and become a Member-At-Large or member of another chapter must also submit a letter stating the reason for the request to transfer membership. E. Dues 1. Dues Structure a. The initiation fee is $36.00 per applicant, which includes the annual dues for the year of the initial application.b. The annual dues are $30.00 per memberc. The reinstatement fee is .00 per applicant, which includes the annual dues.d. To maintain good standing, a member must have paid their annual dues. F. Trials and Penalties of Membership 1. Any member who shall be guilty of any immoral, dishonest, fraudulent, or criminal act or who shall act in such a way as to discredit the association or who shall offend against the Bylaws of the Association or Alpha Omega Xi, can be reprimanded, suspended, expelled, or withdrawn from membership with a four-fifths (4/5) vote by the Executive Board.2. Any member of Alpha Omega Xi who has been expelled or withdrawn from membership or any officer of Alpha Omega Xi who has been removed from office by a vote of the Board, can appeal to the Chapter Advisor, only if the vote by the Board was not a unanimous decision. The appeals process will be an arbitrary mediation involving the expelled/withdrawn member or removed officer, the Board Members, and the Chapter Advisor. Article IV: Officers of Alpha Omega Xi A. Officers 1. The officers of Alpha Omega Xi shall consist of a President, Vice-President, Treasurer, Secretary, Sergeant-At-Arms, and Committee Board Chairperson. B. Election of Officers 1. The President of said chapter shall be appointed by the Dean of the Criminal Justice Program for the initial establishment of the chapter. All other officers can either be elected or appointed by the Chapter President. 2. The term of office shall be one (1) year. The term will begin in January and end in December. 3. Elections will be held for all positions in November of the election year and newly elected officers will take office in January. C. Hierarchy of Officers 1. The hierarchy of the chapter shall be President, Vice-President, Committee Board Chairperson, Secretary, and then Sergeant-At-Arms.a. In the event of the resignation, removal, or death of the President, the Vice-President shall ascend to the office of President and all subsequent offices can be filled, if so desired, by the member holding the next lowest hierarchical office.b. Offices that are left vacant due to an officer resigning or being removed will be open to the member holding the next lowest hierarchical office first.c. An election will be held to fill any vacant office left when an officer resigns, or is removed. D. Recall of Officers 1. Officers of Alpha Omega Xi may be recalled for any violation of the National or local Chapter Bylaws and/or by a ruling of the Executive Board of the Chapter.2. A motion for recall of an officer can be made at any chapter meeting. The motion must be seconded, and carry a weight of 90% of the members of attendance in the meeting for the recall of the officer in question to go before the Executive Board of the Chapter.3. For an officer to appeal a recall by the Board they must refer to Article III section F Paragraph 2 of the Chapter Bylaws. Article V: Parliamentary Authority 1. Rules contained in the current edition of Roberts Rules of Order Newly Revised Edition shall govern the chapter in all cases to which they are applicable and in which they are not inconsistent with the Bylaws and any special Rules of Order the Chapter may adopt. Article VI: Amendments 1. These Bylaws can be amended by a vote of 90% or more of the chapter membership. All amendments must also have the approval of the Chapter Advisor.
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Alpha Omega Xi Parliamentary Procedures Robert’s Rules of Order adopted by:American Criminal Justice Association - Lambda Alpha Epsilon Alpha Omega Xi
What is a Motion? A Motion is a recommendation made by a member of the Executive Board or a general member to be considered for some type of action. Seven Steps: The Making of a Motion 1. Get the attention of the Executive Board Chairperson and receive permission to speak.2. Make the motion; “I, (your name here), move to accept the recommendation of the Fundraising Committee”.3. The Second: It is not a motion that can be discussed or considered unless someone else endorses your idea. “I, (your name here) second the motion”.4. Stating the motion: The chairperson clearly restates the motion. The motion is now open to the floor for discussion.5. Discussion: This always begins with the person who made the motion. Discussion: The Motion now belongs to the organization. It can not be rescinded or “taken back” by the Maker or the Seconder. The chairperson invites members who are for and against the motion to discuss it. Start the discussion by asking the person who made the motion to support it. A Chairperson cannot offer his or her opinion on a motion unless he/she leaves the “Chair” by having another officer temporarily take their place. The discussion ends when all members have had ample time to thoroughly talk about the motion and the Chairperson prepares the members for voting by having the Secretary restate the motion. 6. Vote: The vote can be taken by (1) written ballot, (2) voice, or (3) show of hands. The Chairperson clearly states the issue before calling for a vote.7. The Result: the Chairperson announces whether or not the Motion has been approved or defeated by reporting the outcome. If you want to You say to the Chairperson… 1. Stop the meeting for a short time to take a 1. I move to recess break. 2. Set a time for the next meeting. 2. I move we fix the time of the next meeting. 3. Bring a discussion back to the main part of 3. I call for the orders of the day. the agenda. 4. Correct a mistake that is against the Bylaws. 4. I rise to the point of order. 5. Get more information on the subject. 5. Point of information 6. Question a Chairperson decision. 6. I appeal to the decision of the Chairperson. 7. Discuss something without having to stick to 7. I move that we suspend the rules. the rules. 8. Stop a motion you have made. 8. I wish to withdraw the motion. 9. Prevent discussion of a Motion. 9. I object consideration of the Motion. 10. Have a motion put aside until later. 10. I move the motion be tabled. 11. Bring up a motion that has been tabled 11. I move the motion be taken from the table. 12. End or limit a discussion. 12. I move we close or limit debate. 13. Put something off until another meeting. 13. I move we postpone this matter. 14. Ask a committee or a member to study an 14. I move we refer this to… idea or recommendation. 15. Change or add to someone else’s motion. 15. I wish to amend the motion. (You can only amend a motion twice) Statements 4 and 9 are not debatable and can be made and voted on at any time, except when one of the first four statements are being considered. Statements 4, 5, and 9 don’t need a second. Statements 8 and 9 require 2/3 votes to pass. Motions 10 and 15 can be made when no other motions are being considered, and they all require a second. Motions 10, 11, and 12 are not debatable. Motion 12 requires a vote of 2/3 to pass. Adjourning the Meeting The meeting can be adjourned by anyone. Ex:Member – “Mr./Ms. Chairperson. I move that we adjourn.Member 2 – “I second the motion”.Chairperson – “It has been moved and seconded that we adjourn. Those in favor say “aye”, those opposed say “nay”. If the motion carries, the meeting is adjourned. (A motion to adjourn is not debatable and must be voted on at once!)
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